Solutions · Recruiting
Hire faster than your calendars can argue.
A loop across Berlin, London, and New York used to mean a day of reply-all and a candidate left waiting — and adding one interviewer in Tokyo could erase the only shared hour. kailenty finds the window every interviewer actually shares, lets the candidate book it themselves, and reschedules without restarting the thread.
Add the panel
Working hours, lined up in UTC
each is 09:00–17:00 localEveryone overlaps from 13:00–15:00 UTC — a 2-hour window. kailenty offers the candidate only the slots inside it, each shown in their own time zone.
The loop, without the chase
Coordination that doesn’t live in your inbox.
From first screen to debrief, the scheduling runs on rules instead of follow-ups.
Candidate self-schedules the screen
Drop one link in the outreach. The candidate picks from the recruiter pool’s real availability and verifies their email — the first call books itself, day or night.
Panels fill by role, not by name
Define a loop as required seats — “tech lead”, “bar raiser”, “peer” — each a labelled group. kailenty fills every seat from whoever is free, with ranked fallbacks when first choice is booked.
Debriefs land while it’s fresh
Hold a debrief slot right after the loop and route it to the interviewers who were actually in the room. The decision conversation happens the same day, not next week.
Ranked-time voting
Let the panel vote, then confirm one.
Send the shortlist of times to the interviewers. Each ranks what works; you confirm the slot with the most support before the deadline. No reply-all thread, no “does Thursday still work?” a week later.
Votes close on the deadline you set. The candidate only ever sees the final time.
When plans change
A reschedule shouldn’t mean starting over.
An interviewer gets pulled into a launch; a candidate’s flight moves. The booking page already knows everyone’s live Microsoft 365 availability, so the candidate picks a new slot themselves and every calendar updates at once.
- Candidates reschedule or cancel from their own confirmation — no email to the recruiter.
- Freed slots reopen instantly once a calendar event moves or clears.
- Manual reassignment moves a booked round to another interviewer; invites and Teams links follow.
Solutions
Built for other teams too
Give candidates a calendar, not a waiting game.
Tell us what your loop looks like. We will help you model the panels, pools, and debriefs so the scheduling stops being a recruiter’s second job.